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The summary accounts detailed below are used for online enquiries in the Finance System. (See training page General Ledger Inquiries for details.) They will provide project level balances for total revenue (income), total expenses (expenditure) and total balance. These totals are available as accrual or cash balances in most projects.
Summary accounts are a combination of the Account segment (segment 3) and the Type segment (segment 5). The account determines which revenue and/or expense accounts are included, whereas the type determines whether the balance includes/excludes accruals.
Year to Date Balances
all activities, except 00
| Summary |
Account |
Description |
| Revenue Total |
RY |
Total of revenue codes 2000 to 2999 |
| Expense Total |
EY |
Total of expense codes 3000 to 7999, and asset codes 0690 to 0699 |
| Project Total |
TY |
Total Carryover + Revenue + Expense: 1982 + 1983 + 1986 + RY + EY |
| Summary |
Type |
Description |
| Accrual |
A |
Total of types 0, 1, 2, 3, 5 |
| Cash |
C |
Total of types 0, 1, 2, 5 |
Project to Date Balances
activities 03, 30, 51 to 67, 69 only
| Summary |
Account |
Description |
| Revenue Total |
RP |
Total of revenue codes 2000 to 2999 |
| Expense Total |
EP |
Total of expense codes 3000 to 7999, and asset codes 0690 to 0699 |
| Project Total |
TP |
Total Carryover + Revenue + Expense: 1981 + 1986 + RP + EP |
| Summary |
Type |
Description |
| Cash |
C |
Total of types 0, 1, 2, 5 |
Notes
Accruals are only included to year-to-date balances.
Account 1981 is the balance brought forward from the University's previous Finance System (1 January 1996).
Using Summary Accounts
To view a summary balance on the Finance System, use the following examples as templates:
- 680210-0000-TY-01-C-T-1
will display a cash balance for project 680210-0000/01
- 680210-0000-RY-01-A-T-1
will display an accrual revenue balance for the project
- 680010-0010-TP-30-A-T-1
will NOT display a balance; project-to-date accrual summary are not stored
When completing the online parameter screen it is best to leave the last two segments blank; the system will fill in the blanks. Leaving the last three blank will return both account types (if applicable) and therefore allowing choice of either or both summary balances.
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