Divisional Projects

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Student Financials Process Review Project

Student revenue comprises almost half of the University’s total revenue, and as a result, Student-related business processes (and the Student System) involve significant interaction with the University’s financial, statistical and planning processes and systems (in particular, Oracle Financials and QCR). As such, the implementation of the new Student and Academic Management System (SAMS), and the resulting change to the processes undertaken within the Student System, significantly impacts the activities undertaken by FRP, requiring FRP to similarly re-develop its business processes and systems interfaces.

The objectives of the Student Financials Process Review project is to ensure that the financial and statistical planning aspects of the SAMS implementation meet the relevant FRP policies and standards, and in doing so, identify and capitalise on opportunities for potential process and systems improvements.

This project is to run in a phased approach. Phase One will encompass the business process analysis, and Phase Two will cover the technical design, build and testing as well as training and implementation.

The activities encompassed in Phase One are:

• Perform an end-to-end review of existing Student processes with financial implications;
• Analyse the available options, identify potential improvements and propose to-be processes;
• Identify the system configuration and/or development requirements to support the new processes; and
• Reach agreement on responsibility for each identified requirement.

Additional documentation is available from the divisional sharepoint web site. [Note: QUT Access username required.]

Value Financials Project

Value Financials is a financial reporting tool supported by PriceWaterhouseCoopers. It produces financial reports that are compliant with DEEWR reporting requirements as well as Australian Accounting Standards. The project will map the current system of GL accounts and customise the application to suit QUT in order to produce the 2009 Financial Reports from Value Financials. The package will streamline the financial reporting process by reducing re-work, re-checking and rounding variances.  The key contact person for his project is Christopher Lewis, his direct email is c.lewis@qut.edu.au

Co-operative Research Centres Project

QUT is involved in many CRCs (Co-operative Research Centres). Our involvement can include leading and managing the Centre or contributing cash and in-kind support. Some of these ventures may result in commercially valuable products in which QUT has a share due to the extent of our contribution or the issuing of shares in the CRC. This project will examine the nature of our relationship with the CRCs to ensure that the correct accounting treatment is applied to the variety of transactions with the CRC and any value held by the university is recognised in QUT's financial accounts. The key contact person for this project is Meredith Tiller, her direct email is mj.smith@qut.edu.au