This page provides information to assist you in managing assets within QUT.
Assets - Procedures Manual
Please refer to the Finance Management Practice and Procedures Manual, Chapter 8 for comprehensive information on procedures relating to the management of assets at QUT.
Assets - Private Use
Where QUT assets are partly used for private purposes it is necessary for reporting requirements to be met.
Purchasing Assets
Before purchasing assets it is recommended that you read these training pages. These pages in conjunction with the item category listing outline important information that you should be aware of before purchasing assets.
Maintaining Assets
After purchasing assets it may be necessary to update information relating to an asset from time to time (such as a change of asset location); or you may wish to run an asset detail report.
Please refer to QUT's Building Codes for entering the location of assets.
To update asset information please refer to these training pages. These pages also provide information to assist you in running an asset detail report.
The Stock-take Process for Assets
The annual stock-take of QUT's assets is a statutory requirement and is subject to scrutiny by the Queensland Audit Office.
Please refer to the 2010 Stock-take Guidelines 
which outline procedures for performing the annual review of assets.
You can use the Stock-take Template (WebADI)
to manually input sighted asset information as part of the stock-take process. Remember: the data must be in text format. Please send to fcmu@qut.edu.au
Disposal Process for Assets
The sale and disposal of QUT's Fixed Assets is subject to scrutiny by the Queensland Audit Office.
Please refer to the Asset Sales & Disposal Guidelines which document the process for asset sale and disposal.
They reflect the requirements of the Financial Administration and Audit Act, the Financial Management Standard 1997, and the guidelines prepared by the Crime & Misconduct Commission.
Asset-Related Forms
Please find below forms that you may need to use when managing assets at QUT. The forms have been grouped into three main categories (purchasing, maintenance, and disposal) to make it easier to identify the form that you need to use.
Purchasing
| Form Title | ||||
Multiple Assets Worksheet Complete this form when more than one asset needs to be recorded. |
Maintenance
| Form Title | ||||
Equipment Loan Agreement Complete this form for assets which are located off-campus. |
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Equipment Loan Certificate Complete this form for assets which are located off-campus that span the QUT stock-take period. |
Disposal
| Form Title | ||||
Write Off Form (manual) Complete this form when you have one or two assets that are to be disposed of. |
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Write Off Form (electronic) Complete this form when you have more than two assets that are to be disposed of. |
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Dump Assets or Recycle Form Complete this form for assets where there is little or no value. |
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Asset Auction Form Complete this form for assets that are to be disposed of via auction. |
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Absentee Bid Form Complete this form to place a bid if unable to attend sale in person. |
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